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2007 Archive

Meeting Minutes of the
Annual Homeowners Meeting
December 05, 2007

The following are the proposed minutes of the December 05, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The December Annual Homeowner’s meeting was called to order at 7:13 p.m. in the Siena Clubhouse. Board members present were Rick Eckman, Lew George, Brian Craft, Jack Holland and Frank Carubba. Gerri Schwartz and Karen Halstead of Working Solutions, Inc. were also in attendance. A quorum was not met to include the homeowners present(21) and the proxies submitted(11).

The minutes of the 2006 Annual Meeting were reviewed and adopted as written.

The Board President, Rick Eckman, introduced the Board, and Gerri Schwartz and Karen Halstead from Working Solutions.

Financial report was given. Documents attached explaining the finances and projections for 2008.

2008 Budget was presented to the Homeowners present. Documents attached. There is no increase in association fees and no special assessment instituted.

A landscape improvement plan was presented by Mary Karwoski, of Doran & Karwoski, Inc., Landscape Architecture & Land planning. Doran & Karwoski, Inc. was procured by the Siena Board of Directors to develop a property landscape improvement plan.

A homeowner made a motion to support the current board seated and it was seconded. The motion was passed unanimously.

The Board received questions and comments from the homeowners.

The meeting was adjourned at 8:30pm.

Respectfully submitted:
?
Lew George
Secretary,
Siena At Renaissance Park Condominium Association

Proposed Meeting Minutes

September 26, 2007

The following are the proposed minutes of the September 26, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:30pm. Board members present were Rick Eckman, Bryan Craft, Jack Holland and Frank Carubba. Gerri Schwartz of Working Solutions, Inc. was also in attendance. Financials were discussed.

The regular meeting was called to order at 7:30 p.m.

Homeowners present: None.

The minutes of the August 2007 meeting were reviewed and adopted as written.

Maintenance Issues:

• Pool restroom improvements are completed except for the shower stall doors. These doors should be received shortly to complete the repair. The final payment will be made to the contractor once the project is completed.
• Concrete repairs are completed and they were inspected by Kelvin Gorman of Ray Engineering. Payment has been approved.
• A few homeowners have not had their door edges painted. Karen is to follow up to complete this task.
• Directional signs that were ordered have been received, but they are not done correctly. The signs will be sent back and corrected signs ordered. The company will be told of the Board’s dissatisfaction.
• The flooring in the motor lobbies of Phase II&III has been completed.
• Funds for the repairs to the Phase II/III exit gate was damaged by a homeowner’s car have finally been received. All repairs have been completed.
• The Fire Department required a repair to the fire call box at the phase II/II gates. The repair has been completed.
• The roof leak above the clubhouse has been repaired.
• Working Solutions obtained a bid to have a light installed outside the door on the west side of the Phase III building. The bid was accepted.
• The landscaping architect, Mary Karwoski, is in the process of preparing her ten (10) year plan.
• The report will be reviewed as part of the 2008 budget. Ms. Karwoski will also be asked to attend the 2007 annual meeting.
• The purchase of additional fire extinguishers in the phase II/III hallways is being investigated.
• The carpet will be inspected and all areas that are stained are to be cleaned in all 3 phases.
• New sod has been replaced at the 300 building at phase I as proposed. Water ban does allow this area to be watered for 30 days.
• Area behind phase III was also replanted as proposed.
• Seasonal color will be installed in late October, water ban does allow watering for 30 days.
• Exterior doors in phase I were painted. Contractor is to clean up the hardware.
• Board requested that all new emergency lights purchased are the same brand. The electrician will also try to re-install the same fixture where they are seen together.
  

Items approved:
New exercise equipment was authorized for purchase, an elliptical machine and a bicycle.

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

• There are still a limited number of storage bins available. Contact Karen at Working Solutions for availability.
• Homeowners are once again reminded that only electric grills are allowed on the properties. City and state code bans the use of charcoal or gas grills on patios of multifamily dwellings.
• Move in/move out policy for phase I was changed to allow move ins and outs on Saturdays and
• Sundays, if Working Solutions is notified prior to the date.
• Annual Meeting for 2007 was scheduled for Wednesday, December 5th at 7 pm, in the clubhouse.
• Jack Holland will send information on “Water Cop” for the Board to review.
• There is a recent surge in vagrant pedestrian traffic on the property. Homeowners please be aware of your surroundings and call 911 to report any suspicious persons.

Delinquencies:

The delinquency report presented by Working Solutions was reviewed. 44 units were delinquent in paying their assessments in the amount of $31,882.12.

Delinquency Period Total Amount Owed Units

The next scheduled monthly meeting will be Wednesday, October 24, 2007 in the Siena Clubhouse. This will be the budget meeting and it will not be open for the homeowners to attend.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

Gerri Schwartz for Lew George
Secretary,
Siena at Renaissance Park Condominium Association

Proposed Meeting Minutes

August 22, 2007

The following are the proposed minutes of the August 22, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:30pm. Board members present were Bryan Craft, Lew George, Jack Holland and Frank Carubba.  Gerri Schwartz of Working Solutions, Inc. was also in attendance.  Financials were discussed.

The regular meeting was called to order at 7:30 p.m.

Homeowners present: Juliet Perrault, Farrah Bernardino and Brian Baron.

The minutes of the July 2007 meeting were reviewed and adopted as written.

Maintenance Issues:

• Pool restroom improvements are completed except for the shower stall doors. 
• Concrete repairs are completed.
• A new standard green color painting has been completed in all Phases of Siena except for some minor door completions.  Paint has been left for residents who did not schedule paint completion to complete the painting around the door edges and hardware.  Homeowners are requested to complete the painting as soon as possible.
• Directional signs in Phase 3 are still on back-order.
• The painting of the elevator doors in Phase II&III, is completed. 
• The bid to replace the flooring in the motor lobbies of Phase II&III was approved.  This will have to be scheduled and notice posted as the lobbies will have to be closed for an extended time.
• Two breaks in the main water pipe to Phase II occurred.  The repair has been completed.  Homeowners are reminded to give a key to a trusted person in case there is need to make emergency repairs in a unit.
• Phase II/III exit gate was damaged by a car.  Responsible person came forward and is paying for the repair.
• The leak in the clubhouse was determined to be from the roof area above each clubhouse entrance.  Repairs are underway.
• Working Solutions was requested to get a bid to have a light installed outside the door on the west side of the Phase III building.
  

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.  Four homeowners brought their issues to the board personally.  All homeowners commented on how nice the new standard green color looks.

New Business:

• There is a limited number of storage rooms/bins available.  Contact Karen at Working Solutions for availability.
• Homeowners are reminded that only electric grills are allowed on the properties.  City and state code bans the use of charcoal or gas grills on patios of multifamily dwellings.
• Homeowners are reminded that unassigned parking is available on a “first come, first served” basis only and cannot be reserved.
• There is a recent surge in vagrant pedestrian traffic on the property.  Homeowners please be aware of your surroundings and call 911 to report any suspicious persons.
  

Delinquencies:

The delinquency report presented by Working Solutions was reviewed.  55 units were delinquent in paying their assessments in the amount of $31,873.63. 

The next scheduled monthly meeting will be Wednesday, September 26, 2007 in the Siena Clubhouse at 7:30 p.m.   The meeting adjourned at 8:30 p.m.

Respectfully submitted:
 
Lew George
Secretary,
Siena At Renaissance Park Condominium Association

Proposed Meeting Minutes

July 25, 2007

The following are the proposed minutes of the July 25, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:45pm. Board members present were Rick Eckman, Lew George, Jack Holland and Frank Carubba.  Gerri Schwartz and Karen Halstead of Working Solutions, Inc. was also in attendance.  Financials were discussed.

The regular meeting was called to order at 7:30 p.m.

Homeowners present: Juliet Perrault, Lil Parham, Farrah Bernardino and Kent Slakey.

The minutes of the June 2007 meeting were reviewed and adopted as written.

Maintenance Issues:

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.  Four homeowners brought their issues to the board personally.  All homeowners commented on how nice the new standard green color looks.

New Business:

Delinquencies:

The delinquency report presented by Working Solutions was reviewed.  50 units were delinquent in paying their assessments in the amount of $28,785.78. 

      Delinquency Period             Total Amount Owed          Units

      0 – 1 Month                            $3,806.01                          31
      1 – 2 Months                             5,472.48                          10
      2 – 3 Months                             4,820.68                            5
      3 – 4 Months                                                                       0
      Over 4 Months                        14,736.48                            2
      Other                                             -49.87                            2
                                                                                                    

      TOTAL                                 $28,785.78                          50

The next scheduled monthly meeting will be August 22, 2007 in the Siena Clubhouse at 7:30 p.m.   The meeting adjourned at 8:45 p.m.

Respectfully submitted:
 
Lew George
Secretary,

SIENA AT RENAISSANCE PARK CONDOMINIUM
ASSOCIATION
JUNE BOARD MEETING

JUNE 27, 2007
WEDNESDAY
6:30- 7:30 P.M. Executive Session
7:30 P.M. General Board Meeting
IN THE CLUBHOUSE

REVISED AGENDA

Bill Lawson plans to attend the meeting to discuss his parking space in phase III, see his letter and phase III parking map. I told him to come around 7 pm.

EXECUTIVE SESSION:

1. Review and adopt minutes of previous Board Meeting.

2. Financial Update:

    Delinquency report:

3. Issues to Discuss:

SIENA AT RENAISSANCE PARK CONDOMINIUM ASSOCIATION

GENERAL MEETING:  7:30 to 9:00 P.M

    2.  Old Business, if any

    3.  New Business, if any

• The replacement of the Simplex locks in Phase I with new modern and easier to use locks has been completed.
• The sprinkler system is to be inspected and any repairs made in June.
• Revised bids for pool restroom improvements have been received and work is scheduled.
• EIFS repairs in Phase 2 & 3 are underway.
• Concrete repairs to begin in July.
• The Phase 3 fountain repair has been completed.
• New coach lamps were purchased for Phase 1 and are to be installed soon.
• Parking issues in Phase 2 & 3 were discussed.
• The exercise room has been expanded and additional equipment will be procured on an on-going basis. Old equipment is being refurbished. New flooring to be chosen soon. The room has been re-keyed. Contact Karen Halstead of Working Solutions for a copy.
• Two glass doors in Phase 3 has been replaced with more secure steel and glass panel doors.
• A new standard green color was chosen for all Phases of Siena.
• The pool furniture was re-webbed and Siena got a very good discount.
• The renovation of the pool bathroom is to begin soon.
• The dog-walk area behind Phase 2 will have a handrail added and the pavers reset.
• The concrete work for Phase 2/3 driveway and Phase 2 front door is postponed until July.
• A window with a broken seal will be replaced in Phase 1, 100 building.
• Directional signs in Phase 3 will be replaced.

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

· Our insurance company made a safety inspection of the property and the only two areas found were at the Phase 2 dog walk area. Corrections are completed.

Delinquencies:

The delinquency report presented by Working Solutions was reviewed. 54 units were delinquent in paying their assessments in the amount of $28,260.06

Delinquency Period Total Amount Owed Units

TOTAL 28,260.06 54

The next scheduled monthly meeting will be June 27, 2007 in the Siena Clubhouse. The meeting adjourned at 9:50 p.m.

Respectfully submitted:

Lew George
Secretary,
Siena At Renaissance Park Condominium Association

Proposed Meeting Minutes

April 25, 2007

The following are the proposed minutes of the April 25, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:30 p.m. in the Siena Clubhouse.  Board members present were Rick Eckman, Lew George, Jack Holland, Frank Carubba and Bryan Craft.  Gerri Schwartz and Karen Halstead of Working Solutions, Inc. was also in attendance.  The regular meeting was called to order at 7:30 p.m.

Homeowners present: None.

The minutes of the March 2007 meeting were reviewed and adopted as written.

Maintenance Issues:

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

Delinquencies:

The delinquency report presented by Working Solutions was reviewed.  40 units were delinquent in paying their assessments in the amount of $30,756.67 

      Delinquency Period             Total Amount Owed          Units

      0 – 1 Month                            $3,612.64                          24
      1 – 2 Months                             3,809.19                           8
      2 – 3 Months                             2,385.71                           3
      3 – 4 Months                                                                        
      Over 4 Months                        22,097.05                            3
      Other                                           -619.77                         2
                                                                                                    

      TOTAL                                   31,284.82                          40

The next scheduled monthly meeting will be May 23, 2007 in the Siena Clubhouse.   The meeting adjourned at 9:45 p.m.

Respectfully submitted:
 
Lew George
Secretary,

Proposed Meeting Minutes

March 28, 2007

The following are the proposed minutes of the March 28, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:40 p.m. in the Siena Clubhouse.  Board members present were Rick Eckman, Lew George, Jack Holland and Bryan Craft.  Gerri Schwartz of Working Solutions, Inc. was also in attendance.  The regular meeting was called to order at 7:30 p.m.

Homeowners present: Dave Thomas, Gay Gertz, Chris Babb and Joel Austin.

The minutes of the February 2007 meeting were reviewed and adopted as written.

Maintenance Issues:

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

Delinquencies:

The delinquency report presented by Working Solutions was reviewed.  32 units were delinquent in paying their assessments in the amount of $30,756.67 

The next scheduled monthly meeting will be April 25, 2007 in the Siena Clubhouse.   

The meeting adjourned at 9:50 p.m.

Respectfully submitted:

Lew George
Secretary,
Siena At Renaissance Park Condominium Association

Proposed Meeting Minutes

February 28, 2007

The following are the proposed minutes of the February 28, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The February executive meeting was called to order at 6:40 p.m. in the Siena Clubhouse.  Board members present were Rick Eckman, Lew George, Jack Holland and Frank Carubba.  Gerri Schwartz and Karen Halstead of Working Solutions, Inc. was also in attendance.  The regular January meeting was called to order at 7:30 p.m.

Homeowners present: Dave Thomas.

The minutes of the January 2007 budget meeting were reviewed and adopted as written.

Maintenance Issues:

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

Delinquencies:

The delinquency report presented by Working Solutions was reviewed.  38 units were delinquent in paying their assessments in the amount of $37,897.88. 

      Delinquency Period             Total Amount Owed          Units

      0 – 1 Month                            $3,709.12                          18
      1 – 2 Months                             3,802.04                            6
      2 – 3 Months                             4,586.04                            5
      3 – 4 Months                             2,119.67                            2
      Over 4 Months                        23,616.81                            4
      Other                                              63.80                         3
                                                                                                    

      TOTAL                                   37,898.88                          38

The next scheduled monthly meeting will be March 28, 2007.   The meeting adjourned at 9:05 p.m.

Respectfully submitted:
 
Lew George
Secretary,

Proposed Meeting Minutes
January 24, 2007

The following are the proposed minutes of the January 24, 2007, Board of Directors meeting to be read and adopted at the next meeting.

The January executive meeting was called to order at 6:50 p.m. in the Siena Clubhouse.  Board members present were Rick Eckman, Lew George, Brian Craft, Jack Holland and Frank Carubba.  Gerri Schwartz of Working Solutions, Inc. was also in attendance.  The regular January meeting was called to order at 7:30 p.m.

Homeowners present: Dave Thomas and Mark Carder.

The minutes of the October 2006 budget meeting were reviewed and adopted as written.

Maintenance Issues:

• The bollard installation it the rear of the Phase III garage has been cancelled because of high cost.  It was determined that planting of low shrubbery would produce the same results and an estimate will be requested from Nature Scapes.
• Door latch guards were added to the doors of Phase 11 & III to make the door latches more secure.
• Board reviewed bid to add the electromagnetic latch to the Phase III front door, and approved the installation.
• AC unit replacement in Phase III was postponed until Spring.
• Property seasonal color was approved.
• Bid to repaint the lobbies of Phase II & III was approved.
• The Board discussed the painting of the green doors and window frames in all phases.  Will consult a painting professional to pick a common colour to be used in all phases.
• The board discussed the flooring in the Phase II & III motor lobbies and determined that they both need replacing with a commercial vinyl tile.  Estimates will be requested.
• Sprinkler repairs and additions will be addressed in the February/March timeframe.
• Pool bathroom improvements were discussed.  Will continue to address the issue.
• The board discussed concrete repairs needed in all phases.  Working Solutions will secure bids to do the work.
• With the repairs needed in Phase I in 2006 dealing with the EIFS and drainage, Phase II & II will be inspected for same issues.
• The EIFS around the Phase III fountain has deteriorated and will get bids to repair with a better solution.
• The board discussed changing the access codes and remote codes.  This will be done in the near future, but want to look into a proposal brought by Lew George to replace the Simplex locks in Phase I with new modern and easier to use locks.

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

Old Business:

• Comcast finally buried the cable in Phase I.
• Phase II fountain was completely rebuilt and is functioning very well.
• Backflow project has been completed!
• Homeowners should be reminded that they need to take their pets to the dog walk areas or off the property.  The common grassy areas were excessively damaged by pet waste in 2006.

New Business:

• The Board reviewed numerous violations by residents and discussed the issues.
• Homeowner, Mark Carder brought a proposal to the board for the installation of cameras in the Phase II & III garages from ADT Security Services.  The board wants additional bids for the same work and to also look into other options.
• Homeowners are encouraged to check out the improved Siena website.  www.sienaatlanta.com .  The improvements have been done by Chris Martel of Phase II, who volunteered to work on our website.  THANK YOU Chris!!
• The board held open discussion with homeowners present at the meeting.

Delinquencies:

The delinquency report presented by Working Solutions was reviewed.  39 units were delinquent in paying their assessments in the amount of $41,603.42. 

     Delinquency Period      Total Amount Owed    Units

     0 – 1 Month               $3,231.55                   18

     1 – 2 Months                4,620.30                   10

     2 – 3 Months                2,813.36                     4

     3 – 4 Months                1,233.59                     1

     Over 4 Months            29,704.62                     6

     Other                                                              

     TOTAL                       41,603.42                   39

The next scheduled monthly meeting will be February 28, 2007.   The meeting adjourned at 8:45 p.m.

Respectfully submitted:

Lew George
Secretary,
Siena At Renaissance Park Condominium Association