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2007
2006

HOA meetings. 4th Wednesday of every month. 7 PM until 9 PM in the clubhouse. (Excluding November and December.)
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2008

Proposed Meeting Minutes

March 26, 2008

The following are the proposed minutes of the March 26, 2008, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:50pm. Board members present were Rick Eckman, Bryan Craft, Lew George, Frank Carubba and Jack Holland. Gerri Schwartz of Working Solutions, Inc. was also in attendance. Financials were discussed.

The regular meeting was called to order at 7:30 p.m.

Homeowners present: None.

Financial Update:

Delinquencies continue to be a problem. Homeowners please be reminded that if you are delinquent on your association fees, you are not allowed to use any of the property’s amenities. Also your vehicle is subject to removal from the property if delinquent fees are not paid on time. Current reserves: $108,654.06

Maintenance Issues:

• A meeting was held with a representative of NatureScapes and Mary Karwoski, our landscape improvement contractor. The shredded oak mulch is ordered and will be laid down soon. The pine straw has been removed.
  
• The painting of the elevator doors has been completed. We(you) have to pay to make these repairs. Please report anyone damaging the property. You can do this anonymously.
  
• Due to numerous false fire alarms in phase 2, the alarm electronics were replaced. We can be fined by the fire department for too many false alarms. In addition there were many malfunctioning areas in the system found. Inspection of the fire alarm system will take place on April 3rd.
  
• Working Solutions is getting bids to paint the interior walls of Phase 1 as scheduled for 2008.
  
• Working Solutions is getting bids to paint exterior trim of all phases as scheduled for 2008.
  
• The elevator contract for Phase 2 & 3 was received and indicated a substantial increase. Working Solutions re-negotiated the contract and saved us $2,000/yr.
  
• The Phase 1 door frames will be worked on to make them look better after the lock replacements.
  
• New directional signs for Phase 1 have been approved and will be installed soon.
  
• Pressure washing will be done in needed areas on the properties, but we will wait for the pollen season to pass.

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

• Due to an error in the new water meters, we received an extremely high water bill for one meter in Phase 2. This has been corrected and a credit issued.
  
• With Spring in the air, there will be increased interest in having parties. Residents please be reminded that we are a multi-family residence and there is potential for disturbing your neighbors if the party gets too rambunctious or runs late into the night. Please consider this when you are having your social functions.
  
• There have been 2 re-sales in 2008.

Delinquencies:

The delinquency report presented by Working Solutions was reviewed. 34 units were delinquent in paying their assessments in the amount of $27,353.02.

The next scheduled monthly meeting will be at 7:30pm, Wednesday, April 23, 2008, in the Siena Clubhouse.

The meeting adjourned at 8:45 p.m.

Respectfully submitted,
Lew George

Secretary, Siena at Renaissance Park Condominium Association

Proposed Meeting Minutes

February 27, 2008

The following are the proposed minutes of the February 27, 2008, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:30pm. Board members present were Rick Eckman, Bryan Craft, Lew George and Jack Holland. Gerri Schwartz of Working Solutions, Inc. was also in attendance. Financials were discussed.

The regular meeting was called to order at 7:30 p.m.

Homeowners present: None.

Financial Update:

Delinquencies continue to be a problem. Homeowners please be reminded that if you are delinquent on your association fees you are not allowed to use any of the property’s amenities. Also your vehicle is subject to removal from the property if delinquent fees are not paid on time. Current reserves: $83,320.87

Maintenance Issues:

• A meeting will be set up with a representative of NatureScapes and Mary Karwoski, our landscape improvement contractor, to begin the plan as presented at the 2007 Annual Homeowner’s Meeting.
• There are still some homeowners that have not completed the touch-up of the new paint on the entrance doors. Paint and notice will be given to the delinquent homeowners to complete the painting and fines will be imposed if the date is not met.
• Someone has continued the malicious damaging of the new paint on the elevator frames and door in Phase 2. We(you) have to pay to make these repairs. Please report anyone damaging the property. You can do this anonymously. Repair is scheduled.
• Due to numerous false fire alarms in phase 2, the alarm electronics were replaced. We can be fined by the fire department for too many false alarms. In addition there were many malfunctioning areas in the system found. The board has approved a complete inspection and cleaning of all smoke detectors,
• The leak in the pool will be repaired when the resurfacing is done in the spring. City has announced filling of pools can be done this spring.
• Proposed additional lighting in the garage will not be installed due to expense to do so.
• Landscaper has increased fees. First increase in many years for this service.
• Comcast cable has increased fees, but the association fees will remain the same.
• The board has approved the replacement of pinestraw with shredded oak mulch as recommended by our landscape architect for all phases.
  

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

Siena has had 1 resale in as of January 2008.

Delinquencies:

The delinquency report presented by Working Solutions was reviewed. 44 units were delinquent in paying their assessments in the amount of $33,125.10.

Delinquency Period Total Amount Owed Units

The next scheduled monthly meeting will be at 7:30pm, Wednesday, March 26, 2008, in the Siena Clubhouse.

The meeting adjourned at 8:30 p.m.

Respectfully submitted,

Lew George
Secretary,
Siena at Renaissance Park Condominium Association

Proposed Meeting Minutes

January 23, 2008

The following are the proposed minutes of the January 23, 2008, Board of Directors meeting to be read and adopted at the next meeting.

The executive meeting was called to order at 6:40pm. Board members present were Rick Eckman, Bryan Craft, Lew George, Jack Holland and Frank Carubba. Gerri Schwartz of Working Solutions, Inc. was also in attendance. Financials were discussed.

The regular meeting was called to order at 7:30 p.m.

Homeowners present: Dave Thomas and David Comeaux.

The minutes of the December 2007 homeowners meeting will be reviewed at the December 2008 homeowners meeting.

Financial Update:

It was reported that we currently have $77,770.80 in our reserves account. We currently have 42 homeowners that have their monthly assessments automatically charged to their credit card. Delinquencies continue to be a problem.

Maintenance Issues:

• A meeting will be set up with a representative of Nature Scapes and Mary Karwoski, our landscape improvement contractor, to begin the plan as presented at the 2007 Annual Homeowner’s Meeting.
• An emergency temporary repair was done to the roof on the 300 building of Phase 1 and bids will be receives for permanent repair.
• The board reviewed the sample replacement numbering signs for Phase 1 and rejected it. The board requested Working Solutions to try another supplier.
• There are still some homeowners that have not completed the touch-up of the new paint on the entrance doors. Paint and notice will be given to the delinquent homeowners to complete the painting and fines will be imposed if the date is not met.
• Someone has continued the malicious damaging of the new paint on the elevator frames and door in Phase 2. We(you) have to pay to make these repairs. Please report anyone damaging the property. You can do this anonymously.
• Due to numerous false fire alarms in phase 2, the alarm electronics are to be replaced. We can be fined by the fire department for too many false alarms.
• RATS! We have a rat problem around the 300 building in Phase 1 and they are getting into the walls. Repair and sealing of the areas that the rodents can get in has been approved by the board.
• Both canopies over the clubhouse external doors were repaired because of water damage.
• The compactors in Phase 2 & 3 have been refurbished. Bagged household garbage only please!
• All other disposables should be taken to the dumpsters in the parking lot.
• The dumpsters behind Phase 2 & 3 have been replaced by refurbished ones.
• The leak in the pool will be repaired when the resurfacing is done in the Spring, pending on whether or not we can fill the pool this year due to the water restrictions.
• A standard replacement emergency light has been chosen so we don’t have so many different ones on the property.
• The clubhouse has been re-keyed due to the loss of a key by a renter. If you rent the clubhouse, you will be responsible for returning the key, or you will have to pay for re-keying the locks.

Correspondence Review:

The board reviewed and discussed correspondence and issues brought to the board meeting from homeowners. Gerri was instructed on how to address and respond to the issues presented.

New Business:

• We have had a major increase in car break-ins. This crime spree is not confined to Siena. Buckhead, Midtown and Fourth Ward Neighbors have also reported major increases.
• Working Solutions will send out insurance reminder letters to all homeowners.
• Siena had 15 resales in 2007.

Delinquencies:

The delinquency report presented by Working Solutions was reviewed. 44 units were delinquent in paying their assessments in the amount of $31,882.12.

Delinquency Period Total Amount Owed Units

The next scheduled monthly meeting will be at 7:30pm, Wednesday, February 27, 2008, in the Siena Clubhouse.

The meeting adjourned at 8:50 p.m.

Respectfully submitted,

Lew George
Secretary,
Siena at Renaissance Park Condominium Association